Student Code of Conduct

AVTEC takes pride in its students' responsibility and the social and educational atmosphere of the school and the community of Seward. Embedded in the AVTEC mission and values (guiding principles) is the desire to create a supportive learning environment that is accountable, equitable, and professional; encouraging leadership through citizenship while preparing students with career and technical skills to succeed in the Alaska workforce.

The Student Code of Conduct sets out the standards of conduct expected of students enrolled in AVTEC training. AVTEC students are held responsible for their conduct at all times. The code shall apply to conduct that occurs on AVTEC premises, during AVTEC training courses, at AVTEC sponsored activities, and to off-campus conduct that involves or adversely affects AVTEC in the pursuit of its objectives. Any student who engages in misconduct is subject to disciplinary action.

Instructors or departments may have additional codes of conduct for training areas that reflect specific safety, behavior, or other standards. These codes of conduct may be stricter but never more lenient than those outlined within this handbook. All codes of conduct within this handbook and those in your respective training areas are required to be followed at all times. For example, the Alaska Maritime Training Center requires strict attendance guidelines to comply with all US Coast Guard regulations and those of other regulatory bodies/agencies.

An instructor may remove a student from class for violations of the code of conduct. Before allowing the student to return to class, the instructor, Department Head, and/or administrator will meet with the student and a counselor to establish the expectations to be met to continue training.

Academic Integrity

AVTEC is committed to community and academic excellence, which thrive through honesty, trust, and mutual respect. Cheating, plagiarism, and all forms of academic dishonesty are violations of this concept and can result in dismissal from training. This includes but is not limited to:

  • Cheating on tests, assignments, or other work.
  • Copying another students (past or present) work on tests, assignments or other work.
  • Utilizing campus resources in a way determined by AVTEC as inappropriate academically.

Behavioral Misconduct

Cases of behavioral misconduct usually fall into one of several general categories. The following are examples of misconduct subject to AVTEC discipline:

Actions against Persons.

Conduct that involves force, the threat of force, or intimidation directed at an individual or group of individuals may constitute an action against persons. Examples include:

  • Assault includes but does not necessarily require unwanted physical contact, as well as fighting and physical altercations.
  • Sexual misconduct detailed definitions and examples of sexual misconduct, including sexual assault and Title IX violations can be found in Appendix B Campus Security Policy.
  • Harassment, intimidation or bullying which includes acts of intimidation, stalking, confrontation, verbal slurs, insults or taunts, physical force or threat of physical force made with the intention of causing fear, intimidation, ridicule, humiliation, disparagement, disruption to the training environment, or damage to property. Such acts committed in person, by visual materials in residence halls and family housing apartments that can be viewed through open doors, windows, or vehicles parked on campus, by proxy, via telephone or cell phone, via text message, or any electronic means including social networking websites or platforms utilized by AVTEC for the purposes of digital learning are subject to discipline.

Actions against Property

Conduct that results in damage to property. Examples include, but are not limited to:

  • Theft
  • Damaging another person's property or AVTEC, willfully, or accidentally without stepping forward to let someone know.
  • Unauthorized entrance into AVTEC facilities includes unauthorized possession, use, or duplication of AVTEC keys or cards, passwords or other means of access.

Dangerous or Disorderly conduct

Conduct that creates a disturbance or disrupts the ability of AVTEC to carry on its Mission, or which impacts others.

In accordance with the Federal Drug-Free Schools and Campuses Act, AVTEC is an alcohol and drug-free campus. Alcohol and illegal drugs (including containers and paraphernalia) are strictly prohibited on campus. Cannabis, in any form, is also prohibited in or on campus. Students (or their guests) who are found to be visibly impaired, intoxicated or under the influence are subject to this handbook’s disciplinary process.

AVTEC standards of conduct prohibit the unlawful possession, use or distribution of drugs, alcohol and cannabis by students and employees on AVTEC property or as part of any of its activities. The following is not all-inclusive, but provides examples:

  • Possess, use, manufacture, grow, or distribute any scheduled drugs and narcotics, including cannabis in any of its forms.
  • Alcohol policy violations: Include but is not limited to possession, consumption and/or intoxication on campus by persons in training and/or living in student housing regardless of age.
  • Students aged 21 and older that knowingly provide alcohol to an underaged student will be reported to the authorities and dismissed.
  • Tobacco policy: Under the laws of the State of Alaska and AVTEC policy, tobacco use is permitted in designated areas only. Students using tobacco or e-cigarettes in non-designated areas will be subject to fines and discipline up to and including dismissal from training.
  • Possessing a weapon on campus: Possession of weapons of any kind on campus and at all AVTEC sponsored activities, whether on or off-campus, is prohibited. Exceptions are tools of training, such as culinary knife sets, and small personal pocket knives with a manually opened blade, not to exceed 3.5 inches in blade length. Hunters may not bring firearms or bows to campus.
  • Disorderly conduct which is disruptive to normal operations, infringes on the freedom and activities of others, or which is considered harassing, obscene, lewd, or a nuisance.

Actions against the Institution

Conduct, which involves unauthorized access or alteration of documents and records controlled by AVTEC or improper use of AVTEC electronic and physical resources, may constitute an action against the institution. Examples of actions against the institution include:

  • Unauthorized use or access to AVTEC property, forgery, furnishing false information, and theft or damage to AVTEC property.
  • Violating the Internet Use Policy (See Appendix A Internet Use Policy).  Violation of any part of the Internet Use Policy will result in being denied access to the network.

Class Attendance

Attendance is a job training competency that is measured daily. Like going to work, students are expected to be in class every day, ready to work.

Total absences, unexcused and excused combined, cannot exceed 10% of the available training time per program, regardless of the length of training.

Students must contact or coordinate absences with the training area staff before the start of class time. Contact information will be provided during the instructor orientation with the class. Please note that some programs have a math class as part of their curriculum. If you are expected to participate, your participation in this class is reflected in overall attendance and is required.

Students with three consecutive days of unexcused absences will be dismissed from training the morning of the fourth day. Students currently appealing a dismissal from training for attendance violations are expected to be in training during the course of the appeal. .     

Types of absences are as follows:

  • Excused Absence: Absences reported to the instructor before the class start time are excused. Excused absences of longer than three days may require verification or other documented explanation of the absence.
  • Unexcused Absence: Failure to notify the instructor of an absence (no call–no show), lateness or dismissal from class for any reason are unexcused absences. Outside of injury or illness, removal from class for any reason will be considered unexcused absences. Time spent in police custody will always be considered unexcused.
  • Tardy: Arriving at training, without prior notice to the instructor, after the scheduled start time or/and from a break is a tardy and considered an unexcused absence. Tardiness accrues in 15-minute increments. The instructor will have the discretion to excuse a tardy on a case by case basis.

Leave of Absence

The purpose of this policy is to confirm that AVTEC is in compliance with federal regulations, 34 CFR 668.22 (d), regarding the process for students requesting a leave of absence.

A Leave of Absence (LOA) is a temporary interruption in a student’s training. A LOA must be 6 or more school days and cannot exceed 180 days in any 12 month period. The Director or their designee must approve requests for a LOA greater than 60 days. 

A LOA may have a serious impact on a student’s financial aid. Any student who is considering making a request for a LOA that received financial aid, should consult with the Financial Aid Office to determine how their financial aid will be affected. The Financial Aid Office may be reached at (907)224-6156.

Students will not have the opportunity to make up clock hours missed when on an approved LOA, but may have the opportunity to make up missed assignments.

The following criteria outlines the requirements to process an approved LOA:

·         The student must request the leave of absence in writing to their instructor stating the reason(s) for the request.  A verbal request for an LOA will not be considered. The instructor has the authority to:

o    Grant the request, if under 60 days.

o    Deny the request.

·         For a planned LOA, the student must have the approval on file prior to the first day of the LOA. 

·         For an unplanned LOA, due to circumstances beyond the students control, a LOA request may be submitted after the event has occurred, but before the student returns to school.  The student must notify their instructor of their absence and their intent to request an LOA.  A LOA request filed after the fact must state the reason(s) the LOA did not receive prior approval.  Failure to inform the instructor may result in AVTEC invoking the three day “no call, no show” policy for dismissal. 

·         There must be reasonable expectation that the student will return from LOA. If a student fails to return from an LOA, the last date of attendance at AVTEC will be used as the withdrawal date.

A student granted a LOA is not considered withdrawn and no return of Title IV calculation is required. If a student does not meet the LOA criteria, the student is considered to have ceased attendance from AVTEC and a Title IV return of funds calculation is required if the student received financial aid. See the institution’s refund policy for more details.

Withdrawals and Transfers

Transferring Between AVTEC Programs.

Students may transfer between AVTEC programs only during the first week of training with approval from the instructors in both programs, in consultation with the financial aid officer, and with permission from the AVTEC director or designee. Students may obtain a Training Program Transfer Request form and assistance completing it from their counselor or instructor.

Withdrawal from training.

To officially withdraw from school, a student must submit a written, signed and dated statement of withdrawal indicating the reason and effective date of the withdrawal to a counselor or their instructor.

Dress Code

Students are instructed in the appropriate attire required for the training areas and professional appearance in the workplace and are expected to be appropriately dressed each day. Students wearing attire inappropriate for the classroom will be required to change clothes immediately. The time it takes to change clothes is unexcused time away from training.

Training Levels of Achievement (aka Grading Scale)

Training programs at AVTEC are designed to replicate what would be experienced on-the-job and with similar expectations. Training programs at AVTEC are competency-based, meaning that technical and employability skills are taught, and student learning is measured through the demonstration of the mastery of skills in the classroom, the performance on employability behaviors, and hands-on work in the labs.

Each program lists the skills students will master during their training on a Training Summary and progress toward mastery is tracked on a Monthly Progress Report, using the following rating system:

  • Level 4 Skilled: Performed tasks independently; requires minimal supervision.
  • Level 3 Moderately Skilled: Performed independently in a learning situation; may require initial supervision.
  • Level 2 Limited Skills: Performed job during training; additional training is required.
  • Level 1 Demonstration Only: No practice provided; further training required.
  • Level 0 No Exposure: Student has no experience in the topic.

At any time during the training year, if a student is not making satisfactory progress toward mastery of the skills listed on the Training Summary, they could be subject to discipline up to dismissal from the training program.

Upon completion of the training year, a final Training Summary will be completed indicating the mastery of skills demonstrated by the student. An appropriate level of an AVTEC Certificate of Completion will be awarded.

Satisfactory Academic Progress (SAP) Requirements

Satisfactory Academic Progress (SAP) is defined as the successful progression through an academic program, which includes the training programs at AVTEC.  Every student must maintain satisfactory academic progress in order to remain enrolled at AVTEC, and to remain eligible to receive federal financial aid. 

All students are expected to meet the minimum standards of SAP required for the program of study and are evaluated for SAP monthly. In addition, for federal financial aid eligibility purposes SAP is evaluated at the end of each payment period.  Payment periods are based on successful completion of both clock hours and weeks of instruction. 

Minimum Standards for Satisfactory Academic Progress:
Students are evaluated for satisfactory academic progress using three standard measurements, quantitative, qualitative and completion of program within a maximum time frame: 

1.    Quantitative - Rate of Progress (ROP):  A student must maintain the minimum ROP requirements, measured through attendance, at specific points throughout the program. The rate of progress percentage is calculated by dividing the hours earned (attended) by the hours attempted (total available for the training program). Only those hours required in the student’s program of study are used in the ROP calculation.  The minimum ROP standard at AVTEC is 90%.

2.    Qualitative - Cumulative Level of Achievement (CLA): Student academic progress at AVTEC is measured through the demonstration of the mastery of technical skills and employability behaviors in the classroom and through hands-on workplace simulation in the labs.  Program training summaries list the skills students will master during their training year and students are given monthly progress reports indicating levels of achievement in courses completed and progress toward completion of the training program.

Progress toward mastery is measured using a level of achievement rating system.  Students must maintain the cumulative level of achievement outlined for specific programs to be considered making SAP. Only courses required in the student’s program of study are used in the calculation of cumulative level of achievement. 

The following level of achievement rating system is used:    
Level 4 - Skilled:  - Performed tasks independently; requires minimal supervision. Level 3 -  Moderately Skilled: Performed independently in a learning situation; may require initial supervision. Level 2 - Limited Skills: Performed job during training; additional training is required. Level 1 - Demonstration Only: No practice provided; further training required. Level 0 - No Exposure: Student has no experience in the topic. 
At any time during the training year, if a student is not making satisfactory progress toward mastery of the skills listed on the training summary, they could be subject to discipline up to dismissal from the training program.

Students who successfully achieve learning objectives with a cumulative level of achievement of  3 or 4 on their Training Summary AND have rate of progress over 90% will receive an AVTEC Certificate of Completion and in select programs are eligible to earn industry certification.

3. Maximum Time Frame – Completion of Program
Students are expected to complete their program within 150 percent of the published length of the program (or 1.5 times the number of hours in their program). ROP calculations help assure that students will complete their programs within the maximum time frame. Students who exceed maximum time frame will be placed on Financial Aid Suspension (see below).

1260 Clock Hour Program Versions (38 weeks) – Business & Office Technology, Information Technology and Culinary Arts - Maximum Timeframe = 1890 hours and 57 weeks.

Hours Rate of Progress (ROP) Cumulative Level of Achievement (CLA)
0-450* 90% 2.0
451-900 90% 2.5
900+ 90% 3.0

*SAP is run after a student has earned 450 clock hours and 13 weeks. 

1080 Clock Hour Program Versions (38 Weeks) – Diesel/Heavy Equipment Technology, Industrial Electricity and Industrial Welding - Maximum Timeframe = 1620 hours and 57 weeks.

Hours Rate of Progress (ROP) Cumulative Level of Achievement (CLA)
0-450* 90% 2.0
451-900 90% 2.5
900+ 90% 3.0

*SAP is run after a student has earned 450 clock hours and 13 weeks. 

630 Clock Hour Program Versions (19 weeks) – Construction Technology, Plumbing and Heating and Refrigeration - Maximum Timeframe = 945 Hours and 28.5 weeks

Hours Rate of Progress (ROP) Cumulative Level of Achievement (CLA)
0-315* 90% 2.0
316-630 90% 3.0

*SAP is run after a student has earned 315 clock hours and 9.5 weeks.

Effect of Transfer Credit on SAP
AVTEC does not award transfer credits.

Effect of Program Change on SAP
Students who change programs will only have clock hours and grades that are applicable to the new program calculated in SAP and Maximum Timeframe. Any clock hours that were previously taken that are not part of the student’s new program of study will not be used in the calculations.

Financial Aid Probation, Suspension and Appeals:
Financial Aid Probation: 

Students who fail to meet the minimum attendance (ROP) and academic (CLA) requirements evaluation during a payment period will be will be placed on probation.  For a student to maintain eligibility for financial aid in the subsequent payment period, an appeal should be filed with the financial aid office.  If the student prevails upon appeal, they will remain on probation for the next payment period and are considered to be making satisfactory academic progress during the probationary/payment period. 

If at the end of the probationary/payment period and upon evaluation of SAP, should the student fail to meet the conditions of the appeal, including attendance (ROP) and academic (CLA) standards and the requirements set forth in the Academic Improvement Plan (AIP) they will be determined as NOT making satisfactory academic progress and, if applicable, students will not be deemed eligible to receive Financial Aid funds and they will be placed on Financial Aid Suspension.

Financial Aid Appeals and Documentation

A student may appeal a Financial Aid Probation determination that they are not making satisfactory academic progress at AVTEC within 10 business days of being placed on probation. 

A student who is appealing a Financial Aid Probation will submit a signed and dated Satisfactory Academic Progress Appeal Form (provided by AVTEC) to the school’s Financial Aid office.  

The appeal must, at minimum, include the following:
•    A statement explaining extenuating circumstances contributing to the student's failure to meet the SAP standards.  Acceptable reasons for appeal may be: 
o    Personal injury, illness, physical disability or victim of a crime
o    Death/illness of an immediate family member
o    Separation/Divorce
o    Catastrophic events
o    Legal problems
o    Other circumstances beyond a student’s control that occurred during the term for which a student lost eligibility
•    Supporting documentation, as appropriate;
•    A description of what has changed in the student's situation that would allow the student to meet SAP requirements at the end of the next payment period; and
•    An (AIP) Academic Improvement Plan that has been developed with and is signed by the student's instructor.  The AIP must include how the student expects to meet the SAP standards as well as the time frame in which the student expects to be back in compliance with such standards.

Upon receipt of the appeal, AVTEC’s Financial Aid office will issue a decision to the student within 5 business days of receipt of the student’s complete appeal documents.

The decisions of AVTEC’s Financial Aid office concerning SAP appeals are final.

Financial Aid Suspension:
Financial Aid suspension will happen when a student is on SAP probation and fails to meet minimum requirements for SAP (ROP and CLA) during the probationary payment period. 

Once a student has reach 150% of the program hours they are not eligible for any further financial aid for the program. Student may choose to continue to complete the program on a cash basis.

Reinstatement of Financial Aid Eligibility
For reinstatement after financial aid suspension, a student must successfully meet the minimum requirements for SAP (attendance - ROP or academic - CLA) during one payment period to regain Financial Aid Eligibility. Maximum timeframe will also be considered.

Re-entry upon Acceptance of a Reinstatement Petition: 
Students who re-enter after dismissal based on an accepted petition are awarded financial aid for their next term of enrollment and are placed on financial aid probation for that term.