Instructional Guidelines

The following instructional guidelines provide information for students to complete training at AVTEC. During the first week of training, instructors will describe program specific policies for training and educational requirements for the particular program. Direct questions about the program policies and procedures to the instructor or the Department Head of the program.

Attendance Standards/Absence

Attendance is an employability skill and a requirement for successfully completing AVTEC's training programs. The school wide attendance standard for successful completion of training is in class for a minimum of 90 percent of the total available training hours. Students are to be in class every day ready to begin training at the assigned start time. At the beginning of training, instructors provide students with the approved contact information and process for notice of absence(s). A student unable to attend class must contact the instructor prior to the start of the class day.

Definition of Absences

Excused Absence: Absences due to illness, a prearranged absence approved by the instructor, or a sudden unexpected emergency reported to the instructor prior to the class start time.

A student sent home during class due to illness or injury is also an excused absence.

Excused absences of longer than three days may require verification or other documented explanation of the absence. Check with the department head for program specific processes.

Unexcused Absence: Any absences from class not reported in the approved excused manner are unexcused. A student dismissed from class for any reason by staff is an unexcused absence.

Failure to properly notify the instructor will result in an unexcused absence or a "no call, no show" record.

Three consecutive days of "no call, no show" results in dismissal.

Tardy: Arriving at training after the scheduled start time is a tardy. Time accrues in 15-minute increments and a tardy is an unexcused absence.

Leave of Absence (LOA): A leave of absence is an approved interruption in training that does not count against the student's attendance record. An LOA may affect the ability for the student to complete training.

A student may request an LOA for a specific timeframe but cannot exceed 180 days in a twelve-month period.

Students who fail to return to training as scheduled on the LOA are withdrawn effective on the last date of attendance.

Grading Procedures and Levels of Achievement

Specific technical and employability skills are taught in each program. Instructors track and report progress towards mastery of these skills to each student on a monthly basis. These monthly progress reports indicate performance and achievement levels on technical and employability skills.

At the completion of training, students receive a final training summary. This training summary is an assessment of the technical and employability skills for the entire training program and indicates the final achievement levels attained during the time in training. This document can be provided to potential employers as evidence of skills attained in training. If the training summary indicates satisfactory completion of the program and demonstration of skills, students receive an AVTEC Certificate of Completion.

The ratings for each training objective are as follows:

Level 4 Skilled: Performed task independently; requires minimal supervision.

Level 3 Moderately Skilled: Performed independently in learning situation; may require initial supervision.

Level 2 Limited Skills: Performed job during training; additional training is required.

Level 1 Demonstration Only: No practice provided; further training required.

Level 0 No Exposure: Student has no experience in the topic.

Satisfactory Progress in Training

To achieve satisfactory progress toward completion of a certificate in training, students must meet or exceed the following standards:

Attendance in class for at least 90 percent of the total available training hours.

Maintain an achievement score at or in excess of the minimum established for the program.

Demonstration of accountability on employability skills.

Failure to meet the required standards will result in a warning, and, if the warning goes unheeded, probation and possible dismissal from the training program. See disciplinary action section for further details.

Withdrawals and Transfers

Students may seek to withdraw from a program at any time during the school year by submitting a statement of withdrawal to their counselor, instructor, or program Department Head.

Students may request a transfer from one program to another only during the first week of training with approval of impacted instructors, the Department Heads of the impacted programs, and the Director or their designee. Students can initiate the conversation with their assigned counselor who will then guide them through the process.

Transfers or withdrawals from training can have a negative effect on a student's financial aid status and/or result in the requirement to repay any student aid or loans received. Consult with the AVTEC Financial Aid Officer to determine financial impact prior to withdrawal or transfer.