Corrective Actions

Students are provided due process in corrective actions. However, depending on the severity of the violation, a student may be summarily dismissed by the AVTEC Director or their designee.  

Warning
Written warnings are generally the first step in the corrective action process.  They can be issued by any instructor or staff member in authority at AVTEC.  Warnings are issued for behavioral issues in the training areas and beyond, lack of satisfactory academic progress (rate of progress/attendance and cumulative level of achievement/grades – see Satisfactory Academic Progress policy for more detail), violations of AVTEC policies, rules, regulations and the Student Code of Conduct.  
Depending on the severity of the violation, students may be placed on probation without warning. Written warnings will include the reason for the warning, and the terms and requirements to be accomplished to return to a student in good standing at AVTEC. 
Students who do not follow the terms or meet the conditions of the warning may be subject to further corrective action steps including probation, restriction from campus facilities, and/or dismissal from training.  
Warnings will be issued when:
•    Behavior in violation of policy is observed by staff; or
•    Tardy three times within an eight-week period;
•    Student has three hours of unexcused absences, or misses 6% of available training time; or
•    Students' academic progress falls below cumulative levels of achievement – see SAP policy for details.
•    Student receives a "No" response on a monthly progress report indicating the student is not meeting Satisfactory Academic Progress standards. 

Probation
Students can be placed on probation as the next step in the corrective action process, if the written warning terms and requirements were not met or for behavioral issues in the training areas and beyond, lack of Satisfactory Academic Progress (which includes the rate of progress/attendance and cumulative level of achievement/grades.  See the Satisfactory Academic Progress policy for more detail), violations of AVTEC policies, rules, regulations and the Student Code of Conduct.  

Any instructor or staff member in authority at AVTEC can place a student on probation for violation of the Student Code of Conduct, with or without warning. 

Probation documents include the reason for the probation and the terms and requirements to be accomplished to return to a student in good standing at AVTEC.  Students are required to meet with their program counselor within two business days of being placed on probation. 

The duration of the probation period is initially 30 days but can be extended once for an additional 30 days.  Students may come off probation early, if they meet the conditions of the probation before the scheduled completion date.

A student cannot be on more than two types (i.e. behavioral and SAP; or SAP and violation of Student Code of Conduct) of probation at the same time. Should a third probation be warranted, regardless of current probation status, it is grounds for immediate dismissal.   

Probations will be issued when:

•    Student fails to complete or follow through with terms and conditions outlined within an issued written warning; or
•    Student violates the Student Code of Conduct, or
•    Unexcused absence hours equal to one full day of training, or
•    Student is tardy four times within an eight-week period; or
•    Student falls below the rate of progress/attendance of 90% attendance during available training time, or
•    Student receives a second "No" response on consecutive monthly progress reports; “no” indicates student is not meeting Satisfactory Academic Progress standards; 

While on probation, students are not eligible for student employment, a certificate of completion, and/or disbursement of financial aid.
Dismissal occurs when a student fails to satisfy the conditions of the probation(s) and may occur if student violates other codes of conduct while on probationary status.  

Dismissals
Students may be dismissed for failure to satisfy the conditions of probation, violation of the terms and conditions of the probation while on probation, for a third probation, or for violation of other codes of conduct.  

Student will be notified of dismissal in writing, by a Department Head or the AVTEC Operations Manager. 

Students who have been dismissed may file an appeal. (See the section on Appeals for the process). 

•    Students appealing a dismissal from training for attendance or academic violations are expected to be in training during the course of the appeal.  
•    Students appealing a dismissal from training for behavioral violations are not to be in training but should notify their instructor prior to the start of each training day they are absent during the course of the appeal to generate excused absences.  Neglecting to notify the instructor each day will result in unexcused absences during the appeal process.  Please note both types of absence are time away from training and will affect overall rate of progress/attendance.     

Certain programs at AVTEC have an additional obligation for student dismissal based on regulatory guidelines in place by credentialing agencies.  Please see the specific requirements of your program during the orientation process.  

For example, the Alaska Maritime Training Center may immediately dismiss students for violations of the code of conduct in order to comply with all US Coast Guard regulations and those of other regulatory bodies/agencies without an option for appeal.

The AVTEC Director has the authority to dismiss a student, with no right to appeal.

Reinstatement after Dismissal:

Students dismissed from AVTEC and were unsuccessful in the appeal process may petition the AVTEC Director or their designee to return to AVTEC.  The petition should make a compelling case as to why they should be allowed to return to training at AVTEC, include information about the circumstances which affected their previous performance/behavior and how the circumstances have been resolved so as not to repeat the past.  Factors that will be considered during the petition process include past academic performance, attendance, behavior, life changes, and account balance.  Petitions will be considered on a case by case basis.
 

Residence Life Corrective Actions

Students can be placed on warning and/or evicted from housing at any time while at AVTEC for violations of the code of conduct. AVTEC Residence Life staff and administration reserves the right to evict a student immediately, depending on the severity of the violations.

Residence Life Warning

Students who violate the code of conduct in housing (residence halls and family apartments) will be issued a warning with the mandate to see a counselor within two (2) business days from the date of the warning to discuss the nature of the violation and the next steps as a consequence to further violations. A student who does not comply will be evicted from housing.

Residence Life Eviction

Students who violate the code of conduct a second time in housing will be evicted for the same or a different violation. However, depending on the severity of the violation, a student may be summarily evicted from student housing by the AVTEC Director or their designee.

Students or dependents who violate the Student Code of Conduct regarding alcohol or drugs will be presented with two options:

  • Eviction from AVTEC housing effective within 48 hours; or
  • Meet with a counselor within two business days to conduct an online educational tool regarding alcohol and/or drug use.

For individuals choosing to complete the online educational tool, they will be allowed to stay in campus housing upon verifying completion. Individuals who violate the code of conduct in this manner a second time will be evicted and could face dismissal from AVTEC training.

A student evicted from the residence halls as part of disciplinary action will forfeit room payment for the balance of the current term. The student may continue to eat in the cafeteria for the current term as long as those rights have not been terminated as part of the disciplinary action. A student evicted from family housing apartments as part of disciplinary action will forfeit rent payment for the remainder of the current and following month.

Following an eviction from the residence hall or family apartment, the student must remove all personal belongings, clean the unit, return the key, and satisfy a housing inspection based on their initial housing agreement. Students will be charged for room cleaning, damages, or failure to return keys, and all charges must be cleared on the student account to receive a completion certificate.

All AVTEC students are required to follow the rules and regulations outlined in the AVTEC student handbook and their housing agreement.

Keeping in mind the safety and security of AVTEC, its students, and staff, additional tasks, sanctions or restrictions may be imposed at the discretion of the Director or Designee. 

Appeals

Students have the right to appeal any disciplinary action they may receive while enrolled in training. This can be discipline pertaining to academics, housing, or behavior.

Appeal Process

Students have the right to appeal dismissals and evictions within two business days of receiving written notice of dismissal.  The appeal process begins with the AVTEC counselor who can assist the student in completing the appropriate documents and answer questions about the appeal process and their role. 

Appeals can be made only if one of the following has occurred: 
•    New evidence emerged after the dismissal occurred that could impact the dismissal decision. 
•    Student claims the policies for dismissal in the AVTEC Student Handbook were not followed. 

The AVTEC Director or their designee will review appeal documents and may choose meet with a student and any potential witnesses or advocates to review aspects of the appeal.  All invited to meet regarding the appeal, must present themselves in a professional manner. Students must act in accordance with the Student Code of Conduct, at all times during the appeal process.  Disrespectful behavior will not be tolerated and will result in immediate dismissal without continued appeal. 

Decisions in regards to appeals are final.  There is no further appeal within the AVTEC Appeals process. 
 

Student Complaints and Grievances

We recognize that various obstacles may occur during training that students wish to address.  In these times, we ask that students utilize the Complaint and Grievance process to the best of their ability to voice any concerns they may have.

Privacy/Confidentiality: It is understood that committee members, faculty, staff, and administrators involved in the discussion of complaints or grievances will maintain professional standards of Privacy as situations allow. Students should be aware that every effort will be made to maintain privacy; however, AVTEC officials may be obligated to disclose information to law enforcement or other agencies as required by law. All counselors at AVTEC are provided as a confidential resource for students to utilize.

Definitions

Informal Complaint:

  • Communication of dissatisfaction, or action(s) that are perceived as unfair or unjust. This may be due to inappropriate or unprofessional conduct, unlawful harassment, issue (s) concerning health and safety, organizational policy or decision, interpersonal conflicts.

Formal Complaint:

  • Written (or electronic) documentation of dissatisfaction signed by the student regarding action(s) that are perceived as unfair or unjust. This may be due to inappropriate or unprofessional conduct, unlawful harassment, issue (s) concerning health and safety, organizational policy or decision, interpersonal conflicts.

Grievance:

  • A formal written document submitted by a student against the institution and may be filed when a student believes a process was not followed correctly.
  • A grievance should outline the specific policy, procedure or standard in question and rationale for the grievance including specific documentation or examples.

Process
Informal Complaints

The student is encouraged to attempt a resolution with whomever the issue arose, if at all possible. The student should contact a counselor if they need assistance and/or guidance.

Please note, this process does not apply in cases of sexual harassment, sexual misconduct or discrimination.  In those cases, the student should contact an AVTEC counselor or AVTEC’s Title IX Coordinator, Jamie Hall for guidance.

Formal Complaints

If the complaint is not resolved informally, the student should contact a counselor for further guidance. If it is determined a formal complaint will be filed then a Formal Complaint form must be completed and must include the following:

  • Record of attempts at informal complaint resolution.
  • Individuals involved.
  • Dates of incident(s).
  • Witnesses, if applicable.

The formal complaint form must be dated and signed before it is submitted to the counselor for final review. All decisions will be final.

Please note, this requirement does not apply in cases of sexual harassment, sexual misconduct or discrimination. In those cases, the student should contact an AVTEC counselor or AVTEC’s Title IX Coordinator, Jamie Hall for guidance.

Grievance

Students who have a grievance about their AVTEC experience should contact a counselor for assistance in completing the Grievance form.

The completed form must include the following:

  • Record of attempts as resolution
  • Individuals involved
  • Dates of incident(s)
  • Witnesses, if applicable
  • Name of individual and/or department against who the grievance is filed
  • Grievance details outlining the specific policy, procedure or standard in questions
  • Desired outcome

The grievance form must be dated and signed before it is submitted to the counselor for review.

Please note, this requirement does not apply in cases of sexual harassment, sexual misconduct or discrimination. In those cases, the student should contact an AVTEC counselor or AVTEC’s Title IX Coordinator, Jamie Hall for guidance.

Human Rights Complaints/Grievances

The Alaska Vocational Technical Center (AVTEC), as an employer and service provider, complies with Alaska Human Rights Law and federal civil rights laws. AVTEC does not discriminate due to race, color, national origin, age, sex, political affiliation, religious beliefs, disability, marital status, changes in marital status, pregnancy, parenthood, military service, family medical history, genetic information, sexual orientation, gender identity, and or economic status.

AVTEC provides a safe and secure learning and working environment and does not tolerate harassment of any kind. This means that all contact between students, instructors, and other employees of AVTEC must be respectful and conducive to a healthy learning and working environment. This includes language, clothing, or personal items displayed or worn in public containing obscene, profane, or offensive language, gestures, pictures, or symbols. Any such behaviors should be reported to staff immediately.

If a student has a grievance or believes they have been subjected to discrimination under Section 504, Title II, Title IV of HEA, Title IX or a WIOA Title I-financially assisted program or activity, they may follow these steps toward resolution or during any time of the resolution process and within 180 days of the alleged violation, contact any one of the human rights agencies listed.

Human Rights Agencies:

State of Alaska

Department of Labor and Workforce Development

Commissioner

PO Box 111149

Juneau, AK 99811

(907) 465-2700

commissioner.labor@alaska.gov

 

State of Alaska

Department of Administration Division of Personnel

EEO Program Manager

(907) 375-7705

State of Alaska ADA Coordinator

W. 7th Ave., Ste. 1960

Anchorage, AK 99501

(907) 375-7716

 

Alaska State Commission for Human Rights

800 A Street, Ste. 204

Anchorage, AK 99501-3669

(907) 274-4692

(800) 478-4692

 

EO Officer, Grants and Contracts (WIOA)

550 W. 7th Ave., Ste. 1930

Anchorage, AK 99501

(907) 269-7487

 

Director, Civil Rights Center

U. S. Department of Labor

200 Constitution Ave. NW Room N-4123

Washington, DC 20210

(202) 693-6500

CivilRightsCenter@dol.gov

 

U.S. Department of Education

Office for Civil Rights

915 Second Ave, Room 3310,

Seattle, WA 98174-1099

Customer Service Hotline: (800)-421.3481

 

Council on Occupational Education

7840 Roswell Rd.,

Bldg. 300, Ste. 325, Atlanta, GA 30350

(770) 396-3898

(800) 917-2081

http://www.council.org

 

For more information, contact AVTEC’s Equal Rights Compliance Officer at (907) 224-6171.