Corrective Actions

Students are provided due process in corrective actions. However, depending on the severity of the violation, a student may be summarily dismissed by the AVTEC Director or their designee.

Warning

Written warnings will be issued by any instructor or staff member in authority at AVTEC for violations of AVTEC policies, rules, regulations and the code of conduct. Students who do not follow the warnings within 30 days may be subject to probation, restriction from campus facilities, and/or dismissal from training. Students will be issued one warning before being placed on probation.

Instructors provide a reasonable warning to students who are in danger of being placed on probation.  Behavioral, Academic or Attendance Warnings will outline the requirements a student needs to accomplish to remain in good standing at AVTEC. Staff will make every attempt to deliver warnings in a timely fashion. However, warnings may be issued at the same time as probation. It is the students' responsibility to review and know the student code of conduct and all rules within the training area.

Warnings will be issued:

  • After the behavior is observed by staff; or
  • Student has three hours of unexcused absences, or misses 6% of available training time; or
  • Students' academic standing is less than 85% (in relation to training levels of achievement).

Probation

Any instructor or staff member in authority at AVTEC can place a student on probation for violation of the code of conduct, with or without warning. Training related probation is issued by the Department Head, in consultation with the instructor.

The duration of the probation period is normally 30 days. It can be reduced or extended based on student actions toward progress. Probation may not be extended beyond 60 days in total. Dismissal occurs when a student fails to satisfy the conditions of the probation.

Students may be placed on probation at the same time for different reasons but may not be placed on probation more than twice for the same type of violation, and the second probation cannot be extended. Additionally students cannot be on three probations at the same time, this will result in discipline up to and including dismissal. A student who fails to satisfy the conditions of a second probation for the same reason will be dismissed from training.

Probation terms and conditions include:

  • Reason for the probation, length of time, and plan of improvement.
  • A mandatory meeting with a counselor and the AVTEC Financial Aid Officer within two business days of the effective date of the probation.
  • A process of accountability that the plan of improvement is being followed.

Probations will be issued when:

  • The students inappropriate behavior is observed by staff; or
  • The student has accumulated unexcused hours within an eight week period that exceed the number of hours in one training day (usually after six hours); or
  • The student has more than three tardies within an eight week period; or
  • The student accumulates, excused and unexcused absences combined, more than 10% of the available training time in a program/class; or
  • The student receives a "No" response on a monthly progress report that the student is not progressing towards a certificate level; or
  • Failure to complete or follow through with any objectives outlined within an issued warning.

Violations of other codes of conduct or the terms of the current probation while on probationary status can result in dismissal from training. While on probation, students are not eligible for student employment, a certificate of completion, and/or disbursement of financial aid.

AVTEC programs also have an obligation to dismiss students based on regulatory guidelines in place by credentialing agencies. Please see the specific requirements of your program during the orientation process.

For example, the Alaska Maritime Training Center may immediately dismiss students for violations of the code of conduct in order to comply with all US Coast Guard regulations and those of other regulatory bodies/agencies without an option for appeal.

 

Residence Life Corrective Actions

Students can be placed on warning and/or evicted from housing at any time while at AVTEC for violations of the code of conduct. AVTEC Residence Life staff and administration reserves the right to evict a student immediately, depending on the severity of the violations.

Residence Life Warning

Students who violate the code of conduct in housing (residence halls and family apartments) will be issued a warning with the mandate to see a counselor within two (2) business days from the date of the warning to discuss the nature of the violation and the next steps as a consequence to further violations. A student who does not comply will be evicted from housing.

Residence Life Eviction

Students who violate the code of conduct a second time in housing will be evicted for the same or a different violation. However, depending on the severity of the violation, a student may be summarily evicted from student housing by the AVTEC Director or their designee.

Students or dependents who violate the Student Code of Conduct regarding alcohol or drugs will be presented with two options:

  • Eviction from AVTEC housing effective within 48 hours; or
  • Meet with a counselor within two business days to conduct an online educational tool regarding alcohol and/or drug use.

For individuals choosing to complete the online educational tool, they will be allowed to stay in campus housing upon verifying completion. Individuals who violate the code of conduct in this manner a second time will be evicted and could face dismissal from AVTEC training.

A student evicted from the residence halls as part of disciplinary action will forfeit room payment for the balance of the current term. The student may continue to eat in the cafeteria for the current term as long as those rights have not been terminated as part of the disciplinary action. A student evicted from family housing apartments as part of disciplinary action will forfeit rent payment for the remainder of the current and following month.

Following an eviction from the residence hall or family apartment, the student will be given a written notification to remove all personal belongings, clean the unit, return the key, and satisfy a housing inspection based on their initial housing agreement. Students will be charged for room cleaning, damages, or failure to return keys, and all charges must be cleared on the student account to receive a completion certificate.

All AVTEC students are required to follow the rules and regulations outlined in the AVTEC student handbook and their housing agreement.

For students evicted from Dormitory Student Housing and who wish to return to AVTEC, the following policy shall apply:

  • If the student is returning within three terms of the date of eviction, the eviction will remain standing.
  • If the student is returning after the completion of the three terms from the date of eviction, the following actions will be followed:
    • The student will be required to complete and provide documentation of completion of all actions outlined on their student coding sheet completed at the time of exit.
    • Additional tasks may be imposed at the request of Residence Life, Student Services, or AVTEC Administration as appropriate for the actions which culminated in eviction.

For individuals evicted from Student Housing Apartments and who wish to return to another (or the same) AVTEC program, the following policy shall apply:

  • If the student is returning within three terms of the date of eviction, the eviction will remain standing.
  • If the student is returning after the completion of the three terms from the date of eviction, the following actions will be followed:
    • The student will be required to complete and provide documentation of completion of all actions outlined on their student coding sheet completed at the time of exit.
  • If another resident in the apartment (spouse or dependent) was not involved in the incident that resulted in eviction, they may be permitted to return to either dormitory or family housing with no sanctions.

Keeping in mind the safety and security of AVTEC, its students, and staff, additional tasks, sanctions or restrictions may be imposed at the discretion of the Director or Designee. All decisions will be made following this guideline and utilizing staff input on a case by case basis. Final approval of all evicted individuals seeking to return to campus housing will be done in conjunction with the Student Services and Residence Life staff. The Director or Designee may override decisions through the standard student appeals process.

Appeals

Students have the right to appeal any disciplinary action they may receive while enrolled in training. This can be discipline pertaining to academics, housing, or behavior.

Appeal Process

Students have the right to appeal any disciplinary action within two business days of receiving written notice of discipline based on one or more of the following grounds:

  • To provide new or additional evidence regarding the disciplinary action.
  • To correct information stated in the disciplinary action that would impact the decision.
  • To appeal the disciplinary action because it does not follow the policies outlined in the AVTEC Student Handbook

To file an appeal, the student must submit a completed Appeal Form to the director or designee. The director or designee will notify the student of a time and place in which an appeal hearing will be held. During the hearing, the director or designee will meet with a student and any potential witnesses or advocates to review aspects of the appeal. Please note that any student found to have lied during an appeal hearing is subject to discipline up to and including dismissal.

It will be the role of the director or designee to:

a) Consider new information sufficient to alter a decision or other relevant facts brought out during the hearing;

b) Determine whether the disciplinary action was based on substantial information, that is, whether there were facts that, if believed by the director or designee, were sufficient to support the disciplinary decision;

c) Determine if AVTEC policies and procedures were followed accurately and that any prior investigation was conducted fairly.

If the director or designee overturns a decision in whole or in part, it may:

a) Modify the decision; or

b) Require further investigation.

Decisions in regards to appeals are final. There is no further appeal within the Student Appeals Process.

Student Complaints and Grievances

We recognize that various obstacles may occur during training that students wish to address.  In these times, we ask that students utilize the Complaint and Grievance process to the best of their ability to voice any concerns they may have.

Privacy/Confidentiality: It is understood that committee members, faculty, staff, and administrators involved in the discussion of complaints or grievances will maintain professional standards of Privacy as situations allow. Students should be aware that every effort will be made to maintain privacy; however, AVTEC officials may be obligated to disclose information to law enforcement or other agencies as required by law. All counselors at AVTEC are provided as a confidential resource for students to utilize.

Definitions

Informal Complaint:

  • Communication of dissatisfaction, or action(s) that are perceived as unfair or unjust. This may be due to inappropriate or unprofessional conduct, unlawful harassment, issue (s) concerning health and safety, organizational policy or decision, interpersonal conflicts.

Formal Complaint:

  • Written (or electronic) documentation of dissatisfaction signed by the student regarding action(s) that are perceived as unfair or unjust. This may be due to inappropriate or unprofessional conduct, unlawful harassment, issue (s) concerning health and safety, organizational policy or decision, interpersonal conflicts.

Grievance:

  • A formal written document submitted by a student against the institution and may be filed when a student believes a process was not followed correctly.
  • A grievance should outline the specific policy, procedure or standard in question and rationale for the grievance including specific documentation or examples.

Process
Informal Complaints

The student is encouraged to attempt a resolution with whomever the issue arose, if at all possible. The student should contact a counselor if they need assistance and/or guidance.

Please note, this process does not apply in cases of sexual harassment, sexual misconduct or discrimination.  In those cases, the student should contact an AVTEC counselor or AVTEC’s Title IX Coordinator, Jamie Hall for guidance.

Formal Complaints

If the complaint is not resolved informally, the student should contact a counselor for further guidance. If it is determined a formal complaint will be filed then a Formal Complaint form must be completed and must include the following:

  • Record of attempts at informal complaint resolution.
  • Individuals involved.
  • Dates of incident(s).
  • Witnesses, if applicable.

The formal complaint form must be dated and signed before it is submitted to the counselor for final review. All decisions will be final.

Please note, this requirement does not apply in cases of sexual harassment, sexual misconduct or discrimination. In those cases, the student should contact an AVTEC counselor or AVTEC’s Title IX Coordinator, Jamie Hall for guidance.

Grievance

Students who have a grievance about their AVTEC experience should contact a counselor for assistance in completing the Grievance form.

The completed form must include the following:

The grievance form must be dated and signed before it is submitted to the counselor for review.

Please note, this requirement does not apply in cases of sexual harassment, sexual misconduct or discrimination. In those cases, the student should contact an AVTEC counselor or AVTEC’s Title IX Coordinator, Jamie Hall for guidance.

Human Rights Complaints/Grievances

The Alaska Vocational Technical Center (AVTEC), as an employer and service provider, complies with Alaska Human Rights Law and federal civil rights laws. AVTEC does not discriminate due to race, color, national origin, age, sex, political affiliation, religious beliefs, disability, marital status, changes in marital status, pregnancy, parenthood, military service, family medical history, genetic information, sexual orientation, gender identity, and or economic status.

AVTEC provides a safe and secure learning and working environment and does not tolerate harassment of any kind. This means that all contact between students, instructors, and other employees of AVTEC must be respectful and conducive to a healthy learning and working environment. This includes language, clothing, or personal items displayed or worn in public containing obscene, profane, or offensive language, gestures, pictures, or symbols. Any such behaviors should be reported to staff immediately.

If a student has a grievance or believes they have been subjected to discrimination under Section 504, Title II, Title IV of HEA, Title IX or a WIOA Title I-financially assisted program or activity, they may follow these steps toward resolution or during any time of the resolution process and within 180 days of the alleged violation, contact any one of the human rights agencies listed.

Human Rights Agencies:

State of Alaska

Department of Labor and Workforce Development

Commissioner

PO Box 111149

Juneau, AK 99811

(907) 465-2700

commissioner.labor@alaska.gov

 

State of Alaska

Department of Administration Division of Personnel

EEO Program Manager

(907) 375-7705

State of Alaska ADA Coordinator

W. 7th Ave., Ste. 1960

Anchorage, AK 99501

(907) 375-7716

 

Alaska State Commission for Human Rights

800 A Street, Ste. 204

Anchorage, AK 99501-3669

(907) 274-4692

(800) 478-4692

 

EO Officer, Grants and Contracts (WIOA)

550 W. 7th Ave., Ste. 1930

Anchorage, AK 99501

(907) 269-7487

 

Director, Civil Rights Center

U. S. Department of Labor

200 Constitution Ave. NW Room N-4123

Washington, DC 20210

(202) 693-6500

CivilRightsCenter@dol.gov

 

U.S. Department of Education

Office for Civil Rights

915 Second Ave, Room 3310,

Seattle, WA 98174-1099

Customer Service Hotline: (800)-421.3481

 

Council on Occupational Education

7840 Roswell Rd.,

Bldg. 300, Ste. 325, Atlanta, GA 30350

(770) 396-3898

(800) 917-2081

http://www.council.org

 

For more information, contact AVTEC’s Equal Rights Compliance Officer at (907) 224-6171.