Appendix D – Student Housing Policies

Students living in campus housing, including Family Housing Apartments, have requirements in addition to those in the Student's Code of Conduct and elsewhere in this handbook.

Checking Out

At the end of training, students are expected to return their room key and any borrowed equipment or items and clean their housing area to the condition when they arrived. This includes thoroughly cleaning walls, floors, bathrooms, and furniture. A Residence Life Attendant will perform a room inspection before departure. Damages to the room, furniture or items left unclean when a student departs will result in the withholding of Graduation Certificate until cleaning or damage charges are paid. Please complete the Room Condition Form when you arrive—it protects you!

Entrances

AVTEC does not enforce a curfew for residence hall residents. The main entrances of both residence halls are open 24 hours a day. For security purposes, all other exterior doors are locked during quiet hours. Do not use emergency exits unless there is an actual emergency. All emergency exits will sound an alarm if used.

Guests

Students living in the residence hall may have non-resident guests visit between the hours of 7:00 a.m. –10:00 p.m., and the student must remain with the guest at all times. A legal guardian must accompany guests under 18 years of age. Guests must adhere to the AVTEC code of conduct while on campus, and it is the students' responsibility to see that their guest's behavior follows the code of conduct.

Overnight guests in the residence halls are prohibited. Students who violate this rule are subject to additional housing fees and corrective actions up to and including eviction.

Housing Assignments and Occupancy

Housing assignments are determined before arrival at AVTEC. Any student wishing to change housing status, room/apartment assignments, or those vacating early for any reason need to inform residence life staff. The residence life staff must approve all changes.

Housing Inspections

Staff will perform periodic health and safety inspections inside Residence Hall rooms and Family Student Housing Apartments. Public notice of inspections will be provided at least 24 hours in advance.

Students will receive a written notice of issues discovered during the inspection that must be corrected within a reasonable period of time, which will be in the notice. AVTEC staff may address issues not corrected within the time allowed, and students will be charged for time and materials to remedy the deficiencies.

Items to Borrow

The Residence Life Department has many items that can be checked out for use by students living in the residence halls. TVs, fans, heaters, irons, sewing machines, coffee makers, desk lights, and various recreation items can be checked out for 24 hours at a time. Please see a Residence Life attendant to check out these items.

Laundry

Laundry rooms are available in both residence halls. Laundry rooms in Dunham Hall are open 24 hours and in 4th Avenue are locked during quiet hours. Laundry should be removed from machines as soon as it is finished. Student use of AVTEC laundry facilities is at your own risk. Detergent and supplies can be purchased at local grocery stores or the student snack bar. Residence Hall laundry room use is for residence hall residents only.

Maintenance Requests

Residents are not permitted to make repairs to AVTEC facilities. Residents must contact the Residence Life office to report broken or inoperative items. Residents may request a specific time period between 8:30 a.m. and 4:30 p.m. for the maintenance work to be done, and every effort will be made to accommodate such requests. After the request is made, a maintenance person will promptly attend to the issue, depending on the severity of the needed repairs.

Messages

Messages for residents may be left at the Residence Life office. A Public phone for local use is available in the Dunham Hall lobby. The Residence Life office phone number is 907-224-6100.

Moving Out of Residence Halls

Students are to move out of their room no more than 48 hours after program completion. If a student needs more time to vacate and clean, they can request an extended stay in advance and write to the Residence Life Department Head. Students shall remove all personal belongings, clean the unit, return the key, and satisfy a housing inspection based on their initial housing agreement. Students will be charged for damages or failure to return keys, and all charges must be cleared on the student account to receive a completion certificate.

Occupancy during Holidays and Summer Breaks

Students cannot stay in their rooms in the residence halls during the winter holiday but may leave their belongings in their rooms. Students must vacate, clean, and check out of their rooms for the summer break using the same process and guidelines found in the section on moving out.

Summer storage of belongings is available for returning students and can be coordinated with the Residence Life Department Head. Students who are not returning after the winter or summer break must notify the Residence Life staff in writing before their departure.

Privacy

Residents should have an expectation of privacy in their residence hall rooms. Residence Life staff will only enter a student's room in the event of an emergency or with prior notification in accordance with the student handbook. Staff may enter rooms without prior notice if windows are left open during periods of inclement weather or to conduct life safety equipment inspections. During winter break, staff will enter and inspect all rooms for security purposes. Residents should always lock their doors when they are not in their room and use good judgment to store valuable items.

Quiet Hours

Quiet hours are from 10:00 p.m.–7:00 a.m. and are strictly enforced. Be respectful to your neighbors. Off-campus guests (including family housing residents) are required to be out of the residence hall and off-campus by 10:00 p.m.

Residence Hall Recreation Areas

The lounges and recreation areas inside the residence halls are open at all times. The TV volume and noise in these areas must be kept at an appropriate level so as not to disturb other residents. Quiet hours are strictly enforced in these areas. Please respect the furniture and other users of the facility. Furniture may not be removed from common areas.

Residence Life Office

Residence Life staff are available 24-hours a day, seven days a week. The Residence Life office is located in the Willard E. Dunham Residence Hall lobby. The office phone is 907-224-6100, and the cell number is 907-362-1645, where staff can be reached if they are not in the office.

Right to Entry

Residents have the right to privacy in their Residence Hall room or Family Student Housing Apartment. However, staff may enter a room after knocking loudly and announcing themselves within these parameters:

  • During unoccupied breaks for maintenance or other business purposes
  • After prior public notice to conduct regular and periodic housing health and safety inspections;
  • After prior public notice to affected residents, to perform maintenance work necessary for the continued operation of the entire facility;
  • After prior notification to the resident, to prepare room space for a new resident or to pack the belongings of a former resident;
  • To make repairs after a resident has given notice of needed maintenance;
  • To locate a missing student when their whereabouts cannot be determined from instructors or friends, and when his/her roommate is unavailable;
  • To handle any emergency which threatens the health and safety of the resident or other residents; or
  • To investigate activity that appears to violate AVTEC policy and regulations, when staff has probable cause.

Room Cleaning

Residents are responsible for keeping their rooms and bathrooms clean. Residents are expected to coordinate with their suitemate to ensure regular cleaning. Residence Life staff will conduct periodic inspections to ensure health and safety. Vacuum cleaners, mops, brooms, trash bags, gloves, and other cleaning supplies are available in several locations around campus. Residents must bring their trash to the dumpsters located outside in the alley and near the main entrance.

Room Displays

Students may display appropriate posters and other wall hangings in residence hall rooms. See the student code of conduct for expectations of posters and wall hanging content.

Safety

Safety is our priority. Residents are expected to use good judgment regarding all activities on and around campus. Unsafe behavior on AVTEC property will not be tolerated. If you see anything that looks or feels unsafe, please let a Residence Life attendant know as soon as possible.

Student Handbook

Students and their guests must comply with all of the rules, regulations and policies contained within the Student Handbook. Read it carefully as claiming ignorance is not an excuse. A Residence Life attendant or a counselor can answer questions about the student handbook.

Termination of the Agreement

Residents may request a termination of their Housing Agreement at any time. Students are expected to vacate and clean their rooms before the termination date and will be charged for damages beyond normal wear and tear.

Wall Hangings

Do not use nails, tacks, screws, or tape to hang items on the walls of residence hall rooms. Only use poster putty or cork strips inside rooms to mount items to the walls. Residents will be charged for damage due to thumbtacks or other wall attachments. All items hung on residence hall room walls in plain view must be appropriate.